Our client is a global leading Private Equity firm, and they are seeking a highly experienced and responsible individual to join as an Office Manager.

In this role, you will be responsible for managing the administrative team and ensuring the smooth running of our Hong Kong office. The key areas of responsibility include office health and safety, facilities management, stakeholder management, travel coordination, onboarding and offboarding processes, event organisation, budget management, and invoice control.

Responsibilities:
1. Manage an administrative team to ensure the smooth operation of the office.
2. Oversee office health and safety procedures and compliance.
3. Handle facilities management, including maintenance, repairs, and office supplies.
4. Liaise and negotiate with external and internal stakeholders, such as vendors, clients, and employees.
5. Act as a point of contact for the travel agency, coordinating travel arrangements for employees.
6. Facilitate the onboarding and offboarding processes for new and departing employees.
7. Organise external and internal events, such as conferences, meetings, and team-building activities.
8. Manage the office operation budget and ensure efficient allocation of resources.
9. Review and control invoices, assign projects' inflow, and monitor financial transactions.
10. Demonstrate excellent communication skills in both English and Mandarin.
11. Work independently and take responsibility for the smooth functioning of the office.
12. Interact confidently with senior stakeholders within the organisation.

Requirements:
1. Minimum of 15 years of experience in a medium-sized firm, preferably in private equity or investment banks.
2. Strong knowledge and understanding of office management practices and procedures.
3. Excellent communication skills in both English and Mandarin, both written and verbal.
4. Proven track record of successfully managing administrative teams.
5. Familiarity with health and safety regulations and facilities management.
6. Ability to negotiate and liaise effectively with internal and external stakeholders.
7. Experience in coordinating travel arrangements and managing events.
8. Proficient in budget management and financial control.
9. Detail-oriented and organised, with the ability to multitask and prioritise.
10. Self-motivated individual who can work independently and take ownership of tasks.
11. Confidence in interacting with senior stakeholders and handling sensitive information.

If you meet the above requirements and are looking for an exciting opportunity to contribute to a dynamic private equity firm, we would love to hear from you. Please submit your resume and a cover letter highlighting your relevant experience.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to kathy.ching@hays.com.hk

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.