We are seeking a highly organised and professional Office Administrator / Team assistant to join our dynamic team at a well-known Private Equity Company. In this role, you will be the first point of contact for clients, visitors, and employees, providing exceptional customer service and administrative support. The successful candidate will have excellent communication skills, a friendly demeanour, and the ability to multitask in a fast-paced environment.

Job Duties

• Supervise the Reception team (currently one full-time employee and one part-time employee), ensuring that visitors and guests receive a first-class welcome and reception coverage is scheduled fairly and in advance.
• Oversee meeting rooms booking and hospitality operations.
• Provide secretarial support to team(s) (when needed) and calendar management.
• Help plan office social activities and events
• Assist internal office moves and maintain floor plan, facilities, and day to day functionality.
• Assist OM with miscellaneous tasks (i.e. gifts for employees), business cards and stationery printings
• Support OM with office budgets, contracts, and systems (including all vendors, cleaning contracts, catering, coffee machines, water taps, access keys, equipment, etc)

Requirement

• A minimum of 5 years of relevant working experience as an Office Admin / Assistant Office Manager, must have Private Equity or Banking experience
• Outstanding in English and Chinese, both spoken and written
• Efficient, organised, independent professional attitude and strong communication and personal skills, people management experience, flexible, well-organised and able to prioritise and manage multiple tasks
• A solid grasp of standard applications (MS Office, Google Workspace, Zoom, Slack, CRM software etc.) is required.
• The ideal candidate needs to be responsible, independent and assertive. They will be able to manage various responsibilities simultaneously and know how to prioritise accordingly.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV kathy.ching@hays.com.hk .

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.