Our client is a prestigious private equity firm based in Hong Kong, seeking a highly motivated and organised individual to join our team as a Junior Personal Assistant.

As a Junior Personal Assistant, you will provide comprehensive administrative support to our senior executives and assist in managing their day-to-day activities. The role requires a proactive and detail-oriented professional who is willing to travel as needed.

Responsibilities:

1. Calendar and schedule management: Efficiently manage and organise the senior executives' calendars, including arranging appointments, meetings, and travel itineraries.

2. Travel coordination: Handle all aspects of travel arrangements, including booking flights, accommodations, ground transportation, and visa processing. Adapt to changing travel schedules and ensure smooth logistics.

3. Communication and correspondence: Draft and proofread emails, letters, and other documents. Handle incoming and outgoing correspondence promptly and professionally.

4. Meeting coordination: Assist in arranging meetings, prepare meeting materials, take minutes, and follow up on action items as required.

5. Document preparation: Prepare presentations, reports, and other confidential documents with attention to detail and accuracy.

6. Expense management: Process and track expense reports, ensuring compliance with company policies.

7. Ad hoc support: Provide general administrative support such as filing, scanning, photocopying, and maintaining office supplies.

Requirements:

1. Education: Bachelor's degree is preferred.

2. Experience: Prior experience in an administrative role or as a personal assistant to CEO is an advantage but not mandatory.

3. Excellent organisational skills: Ability to prioritise tasks, manage time effectively, and meet deadlines.

4. Strong communication: Proficient in written and verbal English and Chinese (Cantonese and/or Mandarin).

5. Attention to detail: Meticulous in handling administrative tasks with a high level of accuracy.

6. Professionalism and discretion: Ability to handle confidential information with tact and maintain a high level of professionalism.

7. Flexibility and adaptability: Willingness to travel domestically and internationally as required.

8. Tech-savviness: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to kathy.ching@hays.com, or call us now +85222307449.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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