We are currently seeking a highly skilled and motivated all rounded Executive Assistant/Office Manager to join our prestigious Chinese Private Equity firm located in Sheung Wan.
This is an exciting opportunity to work in a dynamic and fast-paced environment, supporting senior executives and managing the daily operations of our office. Office set-up experience is highly preferred, and fluency in English and Mandarin is a must. Involvement in HR screening is considered a bonus.
- Provide comprehensive administrative support to senior executives, including managing their calendars, scheduling meetings, and handling travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and professional representation of the firm.
- Coordinate and organise conferences, events, and other business-related activities.
- Manage office operations, including procurement, inventory management, and vendor relationships.
- Oversee office set-up and maintenance, ensuring a comfortable and efficient work environment.
- Assist with HR screening processes, including reviewing resumes, conducting initial interviews, and coordinating candidate evaluations.
- Prepare and edit presentations, reports, and correspondence for executive-level distribution.
- Maintain confidentiality and handle sensitive information with discretion.
- Up to 15 years experience as an Executive Assistant or Office Manager, within the finance or private equity industry is a MUST.
- Strong organisational and multitasking skills, with the ability to prioritise and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills in both English and Mandarin.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Office set-up experience is highly preferred.
- Knowledge of HR screening processes is a bonus.
- Professional demeanour and the ability to maintain confidentiality.
- Strong attention to detail and problem-solving abilities.
- Flexibility and adaptability to changing priorities and demands.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to firstname.lastname@example.org, or call us now on +852 2230 7449
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.#1253358