Urgent - Executive Assistant / Office Manager - Chinese Private Equity Fund

*Executive Assistant/Office Manager – Chinese Private Equity Firm*

We are currently seeking a highly skilled and motivated all rounded Executive Assistant/Office Manager to join our prestigious Chinese Private Equity firm located in Sheung Wan.

This is an exciting opportunity to work in a dynamic and fast-paced environment, supporting senior executives and managing the daily operations of our office. Office set-up experience is highly preferred, and fluency in English and Mandarin is a must. Involvement in HR screening is considered a bonus.


- Provide comprehensive administrative support to senior executives, including managing their calendars, scheduling meetings, and handling travel arrangements.

- Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and professional representation of the firm.

- Coordinate and organise conferences, events, and other business-related activities.

- Manage office operations, including procurement, inventory management, and vendor relationships.

- Oversee office set-up and maintenance, ensuring a comfortable and efficient work environment.

- Assist with HR screening processes, including reviewing resumes, conducting initial interviews, and coordinating candidate evaluations.

- Prepare and edit presentations, reports, and correspondence for executive-level distribution.

- Maintain confidentiality and handle sensitive information with discretion.


- Up to 15 years experience as an Executive Assistant or Office Manager, within the finance or private equity industry is a MUST.

- Strong organisational and multitasking skills, with the ability to prioritise and meet deadlines in a fast-paced environment.

- Excellent verbal and written communication skills in both English and Mandarin.

- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.

- Office set-up experience is highly preferred.

- Knowledge of HR screening processes is a bonus.

- Professional demeanour and the ability to maintain confidentiality.

- Strong attention to detail and problem-solving abilities.

- Flexibility and adaptability to changing priorities and demands.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to kathy.ching@hays.com.hk, or call us now on +852 2230 7449

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.



Job Type
Banking & Financial Services

Talk to a consultant

Talk to Kathy Ching, the specialist consultant managing this position, located in Hong Kong
6604-06,66/F, ICC, 1 Austin Road West, West Kowloon

Telephone: +85222307449

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