Our client is a leading multinational corporate insurance company with a global presence. They are dedicated to providing comprehensive insurance solutions and risk management services to businesses around the world.

As a Receptionist/Office Administrator, you will play a pivotal role in ensuring the smooth operation of our office and providing a positive experience for our clients, visitors, and employees. You will be responsible for managing the reception area, performing administrative tasks, and supporting various departments within our organisation.

Responsibilities:

- Welcome and greet clients, visitors, and employees in a professional and courteous manner.

- Answer and direct incoming phone calls to the appropriate individuals or departments.

- Provide accurate information about our company, products, and services to clients and visitors.

- Manage the reception area, ensuring it is clean, organised, and presentable at all times.

- Receive and distribute incoming mail, packages, and deliveries.

- Schedule and coordinate appointments, meetings, and conference room reservations.

- Assist with general administrative tasks, including data entry, filing, and document management.

- Coordinate travel arrangements and accommodations for staff and visiting executives.

- Order and maintain office supplies, ensuring availability and proper inventory management.

- Assist in organising company events, meetings, and conferences.

- Collaborate with various departments to support their administrative needs.

- Maintain confidentiality and handle sensitive information with utmost professionalism.

Qualifications:

- Within 5 years' working experience as a receptionist, office administrator, or in a similar role, preferably in a multinational corporate environment.

- Excellent verbal and written communication skills in English (additional language skills are a plus).

- Professional and polished appearance with strong interpersonal skills.

- Exceptional organisational and multitasking abilities.

- Proficient in using office software, such as Microsoft Office Suite and scheduling/calendar tools.

- Familiarity with office equipment (e.g., printers, scanners, photocopiers).

- Strong attention to detail and problem-solving skills.

- Ability to maintain composure and work effectively in a fast-paced environment.

- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to kathy.ching@hays.com.hk, or call us now +85222307449

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.